Exhibitor management without chasing a hundred emails.
Exhibitor management and vendor onboarding for trade shows. You collect every logo, insurance certificate, W9, and floor plan through one link, sorted by company, so you never chase a booth for paperwork again.
No sales calls, no extra fees. Live in 10 minutes.
One vendor portal, each company picks itself.
You do not always know who at each exhibitor will send the files, so you do not have to. They open one link, pick their company, and upload. No per-person email or account needed up front, which is the part most tools get wrong for trade shows.
Track every certificate of insurance and W9.
Open one dashboard built from your exhibitor list. You see which companies still owe a COI, a W9, or a logo, and one click reminds them. No side spreadsheet to keep in sync, no email thread per booth.
Files arrive renamed and sorted by company.
Logos, insurance certificates, W9s, and floor plans all land named to your convention and filed under the right company. Vendor onboarding without a weekend of renaming sponsor logos by hand.
Submitto fits your trade show if.
- You were cobbling together a vendor onboarding process out of email, a shared folder, and a spreadsheet that never matched.
- You wanted exhibitor management software, but every option asked each booth to set up an account before they could send a single file.
- You needed one exhibitor portal where vendors and sponsors drop their files, instead of a different request thread for each company.
- You kept a vendor onboarding checklist in your head and lost track of which company still owed which document.
- You were paying for sponsor management software that handled contracts but left you chasing the actual logos and assets.
- You wanted an exhibitor management system that builds itself from the vendor list you already have, not a new database to fill in by hand.
Exhibitor management questions, answered.
How do I collect insurance certificates (COIs) from exhibitors?
Add a COI to what each company submits, set the accepted formats, and exhibitors upload it through the same link as their logo and W9. Every certificate lands in that company's folder, and you can see at a glance which exhibitors still owe one. No email thread per booth.
What if I do not know who at each company will upload?
You do not need to. Exhibitors open one link and pick their company from a dropdown, then upload. No per-person email or account required up front, which is the part most tools get wrong for trade shows.
Can I collect logos, W9s, and floor plans in one place?
Yes. One event holds every document type you need: logos, insurance certificates, W9s, and floor plans. Each type has its own fields and accepted formats, and each file is sorted into the right company's folder automatically.
How do I track which exhibitors still owe documents?
Open one dashboard built from your exhibitor list. You see who has submitted each document and who is missing, and one click reminds the companies who have not. No side spreadsheet to keep in sync.
Can I collect sponsor logos and kits too?
Yes. Sponsors work the same way as exhibitors: one link, pick the company, then upload the logo and any other files you ask for, sorted and renamed for you.
Is Submitto vendor onboarding software or vendor portal software?
Both, for the part that matters at a trade show. You share one link that works as vendor portal software: each company picks itself and uploads. On the onboarding side, your files arrive renamed to your convention and filed by company, and you can see who is still missing.
Can I run my whole vendor onboarding checklist through one link?
Yes. You decide what each company owes: the logo, the insurance certificate, the W9, the floor plan. Vendors upload everything through one link, and your dashboard shows each item as done or still outstanding per company.
Explore more
- Speaker management. Collect slides, bios, and headshots from your speakers.
- File collection. Collect any file type for any event, securely.
- Submission management. Track who has and has not submitted, with reminders.
- Abstracts & e-posters. Collect abstracts and e-posters for academic conferences.
Try it on your next show.
Submitto is in private beta. Request access and we'll send your setup link as soon as you're approved.