How much time will you get back?
About 11 hours.
Most of it lands in the last week and on event day, when you have the least of it to spare.
Speakers, presenters, exhibitors, vendors.
Slides, a bio, a headshot, a certificate.
From first request to the final deadline.
Show days, when files are handed to AV.
Where it goes
- Renaming and filing 80 documents by hand
- 120 min
- Chasing the 24 who have not sent
- 240 min
- Keeping a tracking spreadsheet current for 6 weeks
- 180 min
- Getting files to AV on site, across 2 days
- 120 min
- Setting Submitto up
- -10 min
- Given back
- 650 min
An estimate, not a promise. It counts only the file admin Submitto removes: renaming and filing every arriving document, chasing whoever is outstanding, keeping a separate tracking sheet, and getting the right file to AV on the day. It does not count time you spend choosing what to collect, reading what arrives, or anything else about running your event.
Live in 10 minutes.
No sales call, no setup fee. Just three steps.
Import your schedule
Submitto builds a spreadsheet from your event, with your days, sessions and columns already in it. Fill it in, upload it back, and your roster is done.
Choose what to collect
Slides, bios, headshots, logos, insurance certs. Pick the fields and file types for each.
Share one link
Send it to your speakers or post it for exhibitors. Files arrive renamed, sorted, and tracked.
Questions, answered.
Where does all that time actually go?
Four places, and the calculator counts each one separately. Renaming and filing every document as it lands, chasing whoever has not sent yet, keeping a tracking spreadsheet honest against the folder, and getting the right file to AV on the day. The first three are spread over weeks. The last one is the worst, because it happens when you have the least time to spare.
How file collection worksAre these numbers real or made up?
They are our starting estimates, and every one of them is on screen and adjustable. Open "What we assumed" and you can change how long a document takes to file, how many people need chasing, and everything else. If our figures do not match how you work, move them and the total follows.
I collect slides and bios from speakers. Does this fit?
That is the case Submitto was built for. Speakers get one link, files arrive named to your convention and sorted by session, and you can see who is still missing without keeping a spreadsheet on the side.
Speaker managementI chase exhibitors for logos, insurance certificates and W9s.
Same job, different documents. Each exhibitor gets one link, files arrive sorted by company, and the ones you are still waiting on are visible at a glance instead of buried in an inbox.
Exhibitor managementWhat does it cost?
You pay per event, not per month, and the price is set by how many people are sending you files. There is no subscription and no setup fee, so an event you do not run costs you nothing.
See pricingHow long does setup actually take?
About ten minutes, and the calculator already subtracts it. Submitto builds a spreadsheet from your event with your days, sessions and columns in it. You fill it in, upload it back, pick what you are collecting, and share the link.
Guides, checklists and templates