Nobody likes chasing documents. Let Submitto do it for you.
We got sick of chasing people down for documents. So we built Submitto, document collection software that puts it all on autopilot.
No more last-minute renaming, messy Excel tracking, or forgotten documents.
One link for any file, from anyone.
Slides, PDFs, logos, insurance certificates, floor plans. Send everyone the same link. They fill in a few fields, drop in their files, and never create an account. Every file arrives renamed to your convention and filed where it belongs.
Know who has sent what, at a glance.
Your dashboard is built from your list and updates itself as files land. One click reminds everyone still outstanding, so you stop chasing people one at a time.
Hand your team a clean, sorted folder to review.
Reviewers get a read-only view of every file, already sorted, so the document approval workflow is one organized pass. They flag any problem file, and you fix it before the deadline.
Works on your phone, tablet, and computer.
Open your event on whatever is in your hand. The roster looks the same on your phone in the hallway as it does at your desk. It runs in the browser, so there is nothing to install.
Submitto fits your event if.
- You are stitching together email, a shared drive, and a spreadsheet, and you want one tool that does the whole job.
- Your review process is a mess of reply-all threads, and you want a document approval workflow where every file shows up in one organized pass.
- You are sending people into a public shared folder, and you want each person to see only their own upload.
- You worry about who can open sensitive files, and you want them to land somewhere you control.
- You handle the slides, decks, and PDFs for a room full of speakers, and it has become a job no one warned you about.
- You are still renaming files by hand the night before, and you want them to arrive named and sorted on their own.
File collection questions, answered.
What is the best way to collect documents for an event?
Send one link instead of a pile of email attachments and shared folders. Files arrive named to your convention and sorted into the right folder, tracked against your roster, with reminders for whoever is missing. You set it up in about ten minutes, no sales call.
Can I collect any file type, or just slides and PDFs?
Any file type. One event can collect slides, PDFs, bios, headshots, logos, insurance certificates, W9s, and floor plans. Each type gets its own fields, accepted formats, and folder, so nothing lands in the wrong place.
Is the document upload secure and private?
Yes. Every file travels over an encrypted connection through one secure document upload link, is checked for malware on arrival, and lands in one private, access-controlled document portal, not a shared folder anyone can open. Downloads are short-lived signed links, never a public address. You decide who sees what, each person only sees their own upload, and nothing is public unless you share the link.
How is this different from a shared Dropbox or Google Drive folder?
A shared folder collects files but cannot rename them, sort them, or tell you who has not sent theirs. Submitto is the folder and the file tracker in one: document collection, renaming, sorting, and tracking all happen automatically, so there is no side spreadsheet and no one to chase by hand.
Can my team review and approve what comes in?
Yes. Your team gets a clear view of every file as it arrives, grouped and labeled, so reviewing and approving documents is one organized pass instead of digging through an inbox.
Can I use this for presentation management at a conference?
Yes. Speakers upload their slides and decks through one link, and each file arrives named to your convention and sorted by session. You track who has sent theirs against your roster and remind whoever is missing, so presentation management is one dashboard instead of a full inbox.
What should I look for in document collection software for events?
Look for one secure document upload link your contributors can use without an account. Look for files that arrive renamed and sorted on their own, and tracking against your roster so you know who is missing. With good document collection software, you also get a private portal you control and a read-only handoff for your team.
Explore more
- Speaker management
Collect slides, bios, and headshots from your speakers.
Learn more - Exhibitor management
Collect logos, insurance certificates, and W9s from exhibitors.
Learn more - Submission management
Track who has and has not submitted, with reminders.
Learn more - Abstracts & e-posters
Collect abstracts and e-posters for academic conferences.
Learn more