Collect any event file through one link.
Document collection software for live events. You collect any file type through one secure document upload, renamed and sorted into the right folder automatically, tracked against your roster, in a private workspace you control.
No sales calls, no extra fees. Live in 10 minutes.
Collect any file type with one secure document upload.
Slides, PDFs, bios, headshots, logos, insurance certificates, W9s, floor plans. Document collection runs through one shareable link, and every file arrives as a secure upload, so you stop digging through email attachments and shared folders.
Files arrive renamed, sorted, and tracked.
Every file lands named to your convention and filed in the right folder, with version history per slot. The document approval workflow is one organized pass instead of a folder no one can read, so nothing gets lost and nothing needs renaming by hand.
One private workspace, access you control.
Every document lives in one access-controlled document portal, not a shared folder anyone can stumble into. You decide who sees what, each person only sees their own upload, and nothing is public unless you share the link.
Submitto fits your event if.
- You are stitching together email, a shared drive, and a spreadsheet, and you want one document collection software that does the whole job.
- Your review process is a mess of reply-all threads, and you need a document approval workflow where every file shows up in one organized pass.
- You are sending people into a public shared folder, and you want a private document portal where each person only sees their own upload.
- You worry about who can open sensitive files, so you need a secure document upload that lands in a workspace you control.
- You handle the slides, decks, and PDFs for a room full of speakers, and presentation management has become a job no one warned you about.
- You are still renaming files by hand the night before, and you want them to arrive named to your convention and sorted on their own.
File collection questions, answered.
What is the best way to collect documents for an event?
Send one link instead of a pile of email attachments and shared folders. Files arrive named to your convention and sorted into the right folder, tracked against your roster, with reminders for whoever is missing. You set it up in about ten minutes, no sales call.
Can I collect any file type, or just slides and PDFs?
Any file type. One event can collect slides, PDFs, bios, headshots, logos, insurance certificates, W9s, and floor plans. Each type gets its own fields, accepted formats, and folder, so nothing lands in the wrong place.
Is the document upload secure and private?
Yes. Every document lands in one private, access-controlled workspace, not a shared folder anyone can open. You decide who sees what, and nothing is public unless you share the link. Each person only sees their own upload.
How is this different from a shared Dropbox or Google Drive folder?
A shared folder collects files but cannot rename them, sort them, or tell you who has not sent theirs. With Submitto, document collection, renaming, sorting, and tracking all happen automatically, so there is no side spreadsheet and no one to chase by hand.
Can my team review and approve what comes in?
Yes. Your team gets a clear view of every file as it arrives, grouped and labeled, so reviewing and approving documents is one organized pass instead of digging through an inbox.
Can I use this for presentation management at a conference?
Yes. Speakers upload their slides and decks through one link, and each file arrives named to your convention and sorted by session. You track who has sent theirs against your roster and remind whoever is missing, so presentation management is one dashboard instead of a full inbox.
What should I look for in document collection software for events?
Look for one secure document upload link your contributors can use without an account. Look for files that arrive renamed and sorted on their own, and tracking against your roster so you know who is missing. With good document collection software, you also get a private portal you control and a read-only handoff for your team.
Explore more
- Speaker management. Collect slides, bios, and headshots from your speakers.
- Exhibitor management. Collect logos, insurance certificates, and W9s from exhibitors.
- Submission management. Track who has and has not submitted, with reminders.
- Abstracts & e-posters. Collect abstracts and e-posters for academic conferences.
Try it on your next event.
Submitto is in private beta. Request access and we'll send your setup link as soon as you're approved.