Event Glossary.
Plain definitions of the event and submission terms you meet when you collect files from speakers and exhibitors.
Every field has its own shorthand, and events are no exception. This glossary explains the terms in plain language, from what a run of show is to what an e-poster means and how it differs from a printed poster. Each definition is short, practical, and written for someone who has to use the word in a real conversation this week.
What Is an Exhibitor Portal?
An exhibitor portal is the one place exhibitors send a trade show what it needs from them and see what is still due. Here is what goes in one and who does the work.
What Is an Event Brief?
An event brief is the short document your team plans an event from, written before anything is booked and updated as plans firm up.
What Is Abstract Submission?
Researchers apply to present at academic and medical conferences by sending an abstract. Here is what goes in one and how organizers run the process.
What Is a Speaker Ready Room?
A speaker ready room is the quiet room near the session rooms where speakers check their slides and hand final changes to the AV team before they present. Here is how it works today and when a smaller event can skip it.
What Is a Speaker Portal?
A speaker portal is one place where your confirmed speakers send their slides, bio, headshot and forms, and see which tasks are still open. Here is what speakers do in one and how it compares with email and shared folders.
What Does a Conference Organizer Do?
A conference organizer owns a conference from the first budget to the last supplier payment, and is the main contact for the venue, suppliers, speakers and attendees.
What Is a Run of Show (or Run Sheet)?
A run of show is the minute-by-minute internal plan your team runs an event from: every segment and cue in order, with a time and a named owner on each line. It is also called a run sheet.
What Is a Conference Program?
A conference program is the full attendee-facing guide to a conference: the schedule of sessions with speaker bios, abstracts, maps, and sponsor pages wrapped around it. Here is what it is and what goes on it.
What Is an E-poster?
An e-poster is the digital version of a research poster that presenters submit at academic, medical, and scientific conferences. Here is what it is and what goes on it.