Nobody likes collecting exhibitor files. Let Submitto do it for you.
We're event managers who got sick of chasing exhibitors down for their paperwork. So we built Submitto, exhibitor management software that puts vendor onboarding on autopilot.
No more last-minute renaming, messy Excel tracking, or forgotten exhibitor files.
One exhibitor portal, each company picks itself.
You rarely know who at each company will send the files, so you do not have to. They open one link, pick their company, and upload, with no account and no per-person email up front.
Know which companies still owe a COI, a W9, or a logo.
Your dashboard is built from your exhibitor list and updates itself as files land. One click reminds every company still outstanding, with no side spreadsheet and no email thread per booth.
Hand your venue and ops team a clean, by-company folder.
Everyone who needs the paperwork gets a read-only view, already grouped by company. They flag a missing signature or an expired certificate well before move-in.
Works on your phone, tablet, and computer.
Open your event on whatever is in your hand. The roster looks the same on your phone in the hallway as it does at your desk. It runs in the browser, so there is nothing to install.
Submitto fits your trade show if.
- Your vendor onboarding runs on email, a shared folder, and a spreadsheet that never match.
- Every tool you tried made each booth set up an account before they could send one file.
- You want one exhibitor portal where vendors and sponsors drop their files, instead of a request thread per company.
- You keep the list of who still owes which document in your head.
- The sponsor management software you pay for handles contracts but leaves you chasing logos and assets.
- You want the roster to build itself from the vendor list you already have, not a new database to fill in by hand.
Exhibitor management questions, answered.
How do I collect insurance certificates (COIs) from exhibitors?
Add a COI to what each company submits, set the accepted formats, and exhibitors upload it through the same link as their logo and W9. Every certificate lands in that company's folder, and you can see at a glance which exhibitors still owe one. No email thread per booth.
What if I do not know who at each company will upload?
You do not need to. Exhibitors open one link and pick their company from a dropdown, then upload. No per-person email or account required up front, which is the part most tools get wrong for trade shows.
Can I collect logos, W9s, and floor plans in one place?
Yes. One event holds every document type you need: logos, insurance certificates, W9s, and floor plans. Each type has its own fields and accepted formats, and each file is sorted into the right company's folder automatically.
How do I track which exhibitors still owe documents?
Open one dashboard built from your exhibitor list. You see who has submitted each document and who is missing, and one click reminds the companies who have not. No side spreadsheet to keep in sync.
Can I collect sponsor logos and kits too?
Yes. Sponsors work the same way as exhibitors: one link, pick the company, then upload the logo and any other files you ask for, sorted and renamed for you.
Is Submitto vendor onboarding software or vendor portal software?
Both, for the part that matters at a trade show. You share one link that works as vendor portal software: each company picks itself and uploads. On the onboarding side, your files arrive renamed to your convention and filed by company, and you can see who is still missing.
Can I run my whole vendor onboarding checklist through one link?
Yes. Your whole vendor onboarding process runs through one link. You decide what each company owes: the logo, the insurance certificate, the W9, the floor plan. Vendors upload everything there, and your dashboard shows each item as done or still outstanding per company.
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