The Whova alternative for collecting event files
Why are we cheaper?
We built the features event managers actually use, and trimmed the extras nobody needs. That's how we keep the price low. We're event managers too, so we know most events can't carry a big software bill. You pay once per event, so the cost is easy to pass on to your client.
Submitto and Whova compared
| Compared on | Submitto | Whova |
|---|---|---|
| Buying and setup | ||
| Build your event without a demo | YesFree to build, about ten minutes | NoTrial after a 20-minute demo |
| Collecting files | ||
| One shared link for everyone on your list | YesThey pick their name or company | NoA personal link per person |
| Speaker files stay private to your team and AV | Yes | NoShown to all attendees once the event is live |
| Your price covers a file from every speaker | Yes | No10 document slots in the basic package |
| File size | Up to 500 MB per file | 10 MB per document |
| Files renamed to your naming pattern | Automatic, on arrival | A title typed for each file |
| Reminders to speakers missing files | Scheduled, to whoever is missing | Filter by missing photo or bio, or pick names |
| AV handoff | ||
| AV access without an account | YesOne link | NoAdmin or attendee login |
| What your AV team can do | Download and flag, no edits | Full admin access, or attendee view |
| Beyond file collection | ||
| Registration, event app, and proposal grading | No | Yes |
Why event managers pick Submitto
Get started on your own in ten minutes.
Submitto builds a spreadsheet from your event. Fill it in, upload it back, and share one link. No demo, no sales call.
Files arrive renamed, with no logins.
Speakers and exhibitors open one link and drop in their files. Each one is named to your pattern and lands in the right session.
See who's missing and remind them.
Your roster shows who has sent files and who hasn't. Remind everyone outstanding in one click, or schedule the reminders.
Hand AV their own link.
Your AV team sees every file grouped by session. They download what they need and flag a problem file before event day, but can't edit anything.
Frequently Asked Questions
Is Submitto a Whova alternative?
Yes, for collecting your event's files. Speakers, sponsors, and exhibitors use one link with no login. Files arrive renamed and sorted, and you remind whoever is missing in one click. Submitto does not handle registration, run an event app, or grade proposals.
How speaker file collection worksHow much does Whova cost?
Whova's pricing page shows no prices, so you ask its sales team. The price depends on your event's size and the features you choose. Submitto starts at $39 per event, paid once, with no subscription.
See Submitto pricingCan exhibitors and sponsors upload files in Whova?
Yes, through a personal link from the organizer. Each can add up to two PDF handouts of 10 MB or less. Compliance forms for insurance certificates and waivers need an unlimited exhibitor package. In Submitto, they pick their company from one link and upload.
Collecting from exhibitors and sponsorsSources
- Price: Whova pricing page, Whova FAQ, who pays and what it costs, Whova blog, Whova vs PheedLoop
- Build your event without a demo: Whova pricing page, Whova free trial request page, Whova demo request page, Whova event app page and FAQ
- One shared link for everyone on your list: Whova help center, what the Speaker Center does, Whova help center, speaker uploads and form links, Whova sponsor guide, Whova exhibitor guide
- Speaker files stay private to your team and AV: Whova help center, who sees speaker documents
- Your price covers a file from every speaker: Whova help center, how many documents you can upload, Whova help center, speaker documents and the event limit
- File size: Whova help center, size limit per file, Whova exhibitor guide, Whova sponsor guide
- Files renamed to your naming pattern: Whova help center, adding documents to sessions, Whova help center, changing a document title, Whova sponsor guide
- Reminders to speakers missing files: Whova help center, targeted speaker messages, Whova help center, reminding selected speakers
- AV access without an account: Whova help center, who can open the dashboard, Whova blog, SharePoint and OneDrive uploads, Whova help center, downloading documents
- What your AV team can do: Whova help center, admin roles, Whova help center, who can open the dashboard, Whova help center, downloading documents
- Registration, event app, and proposal grading: Whova home page, Whova abstract management page
Whova facts checked on .
Whova is a trademark of its owner, and Submitto is not affiliated with it.