The vFairs alternative for collecting event files
Price comparison
Why are we cheaper?
We built the features event managers actually use, and trimmed the extras nobody needs. That's how we keep the price low. We're event managers too, so we know most events can't carry a big software bill. You pay once per event, so the cost is easy to pass on to your client.
Submitto and vFairs compared
| Compared on | Submitto | vFairs |
|---|---|---|
| Buying and setup | ||
| Sign up and start on your own | Yes | NoBook a demo first |
| Getting set up | About ten minutes | With a dedicated project manager |
| Collecting files | ||
| Speakers upload without logging in | Yes | NoSpeakers sign in to a portal |
| How speakers send their files | One shared link, they pick their name | Each speaker's own portal |
| Beyond file collection | ||
| Registration, event app, and virtual events | No | Yes |
Why event managers pick Submitto
Get started on your own in ten minutes.
Submitto builds a spreadsheet from your event. Fill it in, upload it back, and share one link. No demo, no sales call.
Files arrive renamed, with no logins.
Speakers and exhibitors open one link and drop in their files. Each one is named to your pattern and lands in the right session.
See who's missing and remind them.
Your roster shows who has sent files and who hasn't. Remind everyone outstanding in one click, or schedule the reminders.
Hand AV their own link.
Your AV team sees every file grouped by session. They download what they need and flag a problem file before event day, but can't edit anything.
Frequently Asked Questions
Is Submitto a vFairs alternative?
Yes, for collecting your event's files. Speakers, sponsors, and exhibitors use one link with no login. Files arrive renamed and sorted, and you remind whoever is missing in one click. Submitto does not run registration, badge printing, an event app, or virtual events.
How speaker file collection worksHow much does vFairs cost?
The vFairs pricing page shows no prices. You book a demo, and the price depends on what your events need. Submitto starts at $39 per event, paid once, with no subscription.
See Submitto pricingDo speakers need to log in to vFairs?
Yes. Speakers sign in to the vFairs speaker portal, complete their profile at their first login, and upload their files there. In Submitto, speakers, sponsors, and exhibitors open one link and upload, with no account.
Collecting from exhibitors and sponsorsSources
- Price: vFairs pricing page
- Sign up and start on your own: vFairs pricing page, vFairs home page
- Getting set up: vFairs home page
- Speakers upload without logging in: vFairs abstract and speaker management page, vFairs product updates, April 2026, Speaker Portal
- How speakers send their files: vFairs product updates, April 2026, Speaker Portal, vFairs blog, speaker management
- Registration, event app, and virtual events: vFairs home page, vFairs event registration page, vFairs mobile event app page, vFairs virtual event platform page
vFairs facts checked on .
vFairs is a trademark of its owner, and Submitto is not affiliated with it.